What should I ask? Music
Coordinating the music for your ceremony and reception can make or break the mood you are creating. Asking good questions, knowing the right answers and getting all guarantees in writing will ensure the selection of reliable, reputable vendors. The following questions and answers can help you hire the best musicians for the ceremony and reception.
For the site
What is permitted?
Churches, synagogues and other sites may have certain rules and regulations about what kind of music is acceptable. Be sure to ask first, to avoid any costly alternatives.
Do you have a list of performers familiar with this site?
Religious sites often will maintain a list of organists and vocalists they find acceptable. You may also ask if there are any musicians in the congregation who perform.
What size ensemble works best with the site?
Keep in mind the size of the ceremony and location. While a string quartet might be the perfect background for an intimate ceremony, a larger hall will not share the same acoustics.
For the performers
What will you charge?
Iron out an agreed-upon price, amount of deposit, additional charges (travel, early setup, cocktail hour) and overtime rates.
When will you arrive and how long will you stay?
Get in writing the date of the wedding, location and the number of hours musicians will play.
Can I listen to a tape or view a video of one of your performances?
If you like the sound on the tape and/or the way the band delivers on video, inquire about where you can see the group play at a showcase, an actual wedding or some other place where it is booked.
How can I be certain that the band I book will be the one at my wedding?
It is essential to get the name of the band in writing on your contract.
Does the orchestra have liability insurance?
A reputable company will maintain such coverage. Most reception facilities require that the orchestra furnish them with a certificate of insurance.
Does the band take breaks?
Most bands take a 15-minute break after a 45-minute set. Taped music can be arranged during the breaks or continuous music (at an extra charge) can be planned.
Are there additional charges for traveling time, playing during cocktails and overtime?
Probably. Ask about that at your initial meeting, and be sure that those charges are clearly stated in your contract and understood before you sign it.
Is there a surcharge or sales tax?
There is no sales tax on musical services, but there may be some surcharges (i.e. payroll, transportation). Be sure to ask.
Does the band have an extensive song list with selections that appeal to a wide range of guests?
A good band will be able to play a range of music that spans the decades, from big band to Top 40 to Motown hits, as well as ethnic pieces.
Will the band members wear appropriate attire?
Unless otherwise noted, and depending on the formality of the wedding, members should wear black tie.
Is there a way I can be sure the amplification will not be deafening?
Tell the bandleader or DJ of your concern, so if this is not a place where the group has played before, he or she can check out the location to prepare ahead for any acoustical challenges that must be addressed, to keep the decibels under control.
Does the bandleader or DJ act as master of ceremonies and coordinate the sequence of events at the reception, and if so, should I meet with mine about this before the wedding?
The master of ceremonies is usually the bandleader or DJ, and you absolutely should have an in-person meeting to talk over the reception events.
